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Clerkship & Fellowship Coordinator (Department of Medicine)

Title: Clerkship & Fellowship Coordinator (Department of Medicine)

Department Org: Medicine – 107570

Employee Classification: B5 – Unclass Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: Health Science Campus College

Shift:  1

Start Time:  8:00   End Time:  4:30

Posted Salary: U82; starting at $19.79

Job Description:

Review and understand ACGME general and special requirements for residency and fellowship programs
Appropriately maintain conference attendance for residents, fellows, and faculty in New Innovations
Appropriately match and monitor fellow & faculty evaluations – monthly in New Innovations
Track and monitor funds disbursed monthly for residents and fellows, as necessary
Order educational materials for residents and fellows
Enter and track new BLS/ACLS certifications for new trainees, and periodically as necessary
Monitor and reconcile monthly p-card statements
Coordinate noon conference, didactics, and other meetings/conferences as needed – arrange lunches and maintain attendance roster
Attend residency/fellowship program educational meetings and prepare minutes as required
Coordinate and assist with fellowship recruitment/interview season
Coordinate and assist with celebrations/functions for residency/fellowship program, i.e., retreats, graduation, etc.
Track and monitor attendance at ambulatory clinics
Assist with scheduling ambulatory clinic monthly rotations
Upload letters of recommendation to ERAS
Manage arrangements for travels, meetings, and conferences

Minimum Qualifications:

Associate Degree or equivalent experience.
At least 2 years of professional/administrative experience.
Ability to learn and master new computer applications.
Knowledge of medical terminology.
Ability to achieve proficiency in accepted practices of academic health institutions, and knowledge of protocols unique to each division within the academic department.
Ability to perceive and understand broad objectives and to organize time, and material toward same.
Ability to multitask.
Proficiency in MS Word, PowerPoint, Excel.
Must possess demonstrable excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.
Must possess excellent interpersonal skills to work appropriately with physicians, administration, external organizations, and ancillary personnel.

Preferred Qualifications:

Bachelor’s degree
Proficiency in New Innovations.
Experience in medical academic position and/or experience in Residency/Fellowship program administration including the necessary websites associated with management of the data for the ACGME, RRC, etc.
Proficiency in medical terminology.

Conditions of Employment:

All UToledo employees on all campuses, including those working on campus and working remotely, are required to be fully vaccinated against Covid-19, or have an approved exemption.
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free.  To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free.  Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.